Temp Specialist, Meetings & Conventions Planner

Pay Range: $35-$35/hr

Onsite Role in Sleepy Hollow, NY (50% travel)

12 Month Contract

The Specialist, Meetings & Conventions is a key contributor to the team responsible for providing proactive convention, logistical and meeting support to the Regeneron Marketing teams, Market Access, Medical Affairs, Field-based employees and their management. Specifically, the person in this position is responsible for providing healthcare convention management, healthcare professional (HCP) meeting management services, and logistical support for all Regeneron-sponsored conventions and external meetings. This includes price negotiations, vendor oversight, and budget management; spend reporting and ensuring continued compliance with all federal, state and Company compliance laws, regulations and policies.

A typical day may include the following:

• Help to define, design, communicate, implement, and maintain a robust and pertinent meetings and conventions plan for key customer groups as required.
• Lead the assessment of different options for each assigned meeting or convention including venues, floor space, sleeping hotels, menus, AV and travel, and make recommendations to senior leadership on same.
• Manage all logistics surrounding assigned investigator meetings including sending invitations, tracking RSVPs, delivering contracts, overseeing the registration, onsite meeting execution and close-out processes.
• Manage all convention-related activities for assigned customer groups, including the securing of booth space, meeting rooms, any necessary AV, and overnight accommodations and then complete flawlessly.
• Assume the lead role in creating and maintaining registration and/or informational websites using the Company’s preferred meeting management software.
• Work closely with the Grants System Administrators to ensure room blocks for regional meetings are secured in a timely manner and all promotional opportunities are appropriately managed.
• Ensure that all spend associated with assigned meetings and exhibits is accurately captured and delivered on time in a format compatible with Regeneron’s reporting systems
• Proactively manage all associated vendors to ensure exemplary service regardless of meeting location and/or exhibit type
• Keep abreast of changes in the marketplace and industry standard processes to ensure the continued effectiveness of all meetings sponsored and/or supported by Regeneron’s Medical Affairs and Commercial teams.

The role may be for you if:

• You are comfortable handling multiple projects at once at different points in the life cycle
• You bring excellent written and verbal communications skills
• You can produce quality work under tight deadlines and budgetary constraints.

To be considered for this role, we need you to have 1+ years of experience with meeting management services, ideally within the life science industry. We require you to have a bachelor's degree as well. We expect you to travel 50% of the time. Lastly, we also expect you to follow the onsite policies for this team.

This is a contract position at Regeneron with Magnit Global being the Employer.

To do our best work we need different viewpoints.  Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills.  We strive to ensure that we maintain a positive and enriching work environment for all.

W2 only, no third party solicitation