Temp Administrative Coordinator II

Pay Range: $39.21 - $49.76/hr

Onsite Role in Sleepy Hollow, NY

12 Month Contract 

Regeneron is looking for an Administrative Coordinator II provide administrative support to the Vice President, Global Pricing & Distribution and direct reports (Pricing, and Trade and Distribution) and Market Access Strategy Leads. Responsibilities include: coordination of meetings, calendar support, reconciling expenses, and arranging travel. Other responsibilities include but are not limited to: supporting other members of the Pricing, Government Pricing, and Trade and Distribution. The coordinator exercises considerable judgment and initiative with the ability to influence partners and understand key relationships. Ensures critical data is held in confidence.

A typical day might include the following:

• Proactive in managing calendars for leaders with the understanding of department and leadership priorities. Ability to anticipate the needs of leaders and teams to manage and problem solve when scheduling conflicts occur.
• Arrange and coordinate travel logistics for:  Vice President, Executive Director Trade & Distribution, and Senior Director Pricing which may include conference registration, travel and meeting itineraries, air, hotel and ground transportation, etc. along with reconciling corresponding expense reports.
• Maintain department SharePoint site including archives of documents and maintaining user access to confidential materials. Organize, create, maintain, and upload documents. Ensure sensitive data is maintained. Manipulating picture files, electronic filing, scanning hardcopy documents, creating folder structures, and creating and maintaining databases.
• Maintains organizational charts.
• Onboard new, in-house employees (includes ordering preferred laptop and peripherals, seating assignment, etc.).
• Responsible for on and off-site meeting planning, including catering, audio visual requests, IT.
• Pre-register visitors and provide internet access. Meet, greet and escort guests to conference rooms.
• Coordinate meetings with our external counterparts and vendors.
• Responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts, entering and adhering to budgetary guidelines for off-site meetings, team builders and events.
• Demonstrates a solid understanding of company policies, procedures, resources and where to find them. Acts as a key point of contact for the department.
• Process and submit purchase requisitions and enter SOW, CDA, MSA information into the contract management system including onboarding new vendors. Track requisitions approval status and assignment of purchase orders and ensure alignment with department budget.
• Manage the ABAC Risk Assessment Platform for due diligence of new vendors - InfoSec, SSP New Supplier Intake.

This role may be for you if you:

• Demonstrate strong organizational skills and ability to understand priorities.
• Highly independent and shows sophisticated judgment and problem-solving skills. Comfortable leading projects. Ability to collaborate with team members cross-functionally.
• Strategic written and verbal communication skills are crucial; ability to interact across all levels of employees and management while maintaining confidentiality.
• Must be able to perform simple analysis and interpretation of data and information to synthesize into PowerPoint, excel or word documents.
• Proficiency in MS Office is a requirement. Knowledge in SharePoint, Concur, Visio and MS Teams are preferred.
• Quick learner who can shifts gears with ease and make good decisions during change or ambiguity.
• Recognizes the importance of anticipating the needs of senior leadership.
• Ability to prioritize and manage numerous tasks/projects simultaneously.

To be considered for this opportunity, you have at least 5 years of relevant administrative experience.