Position - Temp - Administrative Coordinator

Pay Range - $35-$45/Hr

Location - Tarrytown, NY

Duration - 

Summary:

The VelociGene department is looking for a motivated, self-starter to provide administrative support to the VP who manages a team of 200+ individuals including directors, managers, supervisors, and research staff. The ideal coordinator candidate needs to be extremely organized, meticulous, with the ability to learn quickly, work independently as well as with a team, and possess high-level time management skills. General responsibilities include intense calendar management and meeting conflict resolution. This involves managing meeting invites and all associated logistics and communications, coordinating travel and processing expenses, as well as other administrative and operational support for the department and as needed by the VP.

Responsibilities: 

Provides comprehensive administrative support to the department VP and 3 Directors as well as general administrative support to direct supervisor and various levels of management and staff within the VelociGene department and specialty labs.

Maintains department and managerial staff calendars; including meeting invitations and all associated logistics (agenda items, invite and attendee lists, food catering, etc.) while utilizing a basic understanding of department priorities and applying that knowledge to actively resolve conflicts.

Helps plan, coordinate, and execute departmental events, celebrations, and meetings, including all necessary logistics.

Compiles and processes various departmental documents and correspondences. Assists with data entry and slide preparation.

Contributes to the development of new concepts, techniques, standards, and operational process improvements.

Serve as a key resource to provide information and answer inquiries regarding department operations and company policies and procedures.

Process forms, enter data, maintain records, and generate reports as the need arises.

Build and maintain positive, professional relationships with all levels of department staff, employees, and external partners to ensure a positive experience.

Coordinate and schedule guest speakers/visitors as requested, including travel, and meeting coordination.

Assist department employees with travel arrangements, conference registration, and expense reporting.

Responsible for distributing incoming mail and coordinating external shipments.

Orders, stocks, distributes, and takes inventory of office supplies as well as other specialty supplies as requested.

Requirements:

Associates or BA strongly preferred.

Minimum of 2 -4 years of relevant administrative experience in a fast-paced environment.

Collaborative team player with excellent oral and written communication skills.

Ability to prioritize and multitask.

Excellent organizational skills with demonstrated attention to detail.

Ability to learn new technologies and systems quickly and easily.

Proficient is all MS Office applications.

This is a contract position at Regeneron with Magnit Global being the Employer.

To do our best work we need different viewpoints.  Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills.  We strive to ensure that we maintain a positive and enriching work environment for all.

W2 only, no third-party solicitation