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Administrative Coordinator

  • Administrative Support
  • Incoming Mail
  • Inventory
  • Logistics
  • Office Supplies
  • Operational Support
Description:

Administrative Coordinator, Velocigene

Pay Range: $28.82 - $36.92/hr

Onsite Role

The VelociGene department is looking for a motivated, self-starter Temp, Administrative Coordinator to a team of 100+ individuals including directors, managers, supervisors, and research staff. In this exciting role, you will be responsible for calendar management, managing meeting invites and all associated logistics and communications, coordinating travel and processing expenses, as well as other administrative and operational support for the department.

A Typical Day in the Role Might Look Like:

  • Provides general administrative support to direct supervisor and various levels of management and staff within the VelociGene department and specialty lab.
  • Maintains department and managerial staff calendars; including meeting invitations and all associated logistics (agenda items, invite and attendee lists, food catering, etc.) while applying a basic understanding of department priorities and applying that knowledge to actively resolve conflicts.
  • Helps plan, coordinate, and implement departmental events, celebrations, and meetings, including all necessary logistics.
  • Compiles and processes various departmental documents and correspondences.
  • Contributes to the development of new concepts, techniques, standards, and operational process improvements.
  • The coordinator will work with direct supervisor on space planning efforts for the entire department. Including new hire assignments, desk relocations, and initiating/tracking new construction projects for new office to help with company growth.
  • Serve as a key resource to provide information and answer inquiries regarding department operations and company policies and procedures.
  • Process forms, enter data, maintain records, and generate reports as required.
  • Build and maintain positive, professional relationships with all levels of department staff, employees, and external partners to ensure positive experience, facilitate communication, and successful task completion.
  • Coordinate and schedule guest speakers/visitors as requested, including travel, and meeting coordination.
  • Assist department employees with travel arrangements, conference registration, and expense reporting.
  • Responsible for distributing incoming mail and coordinating external shipments.
  • Orders, stocks, distributes, and takes inventory of office supplies as well as other specialty supplies as requested.

This Role Might Be For You If:

  • You are a collaborative teammate with proficient written and verbal communication skills, actively listens and builds relationships, demonstrates effective customer service, exhibits high attention to detail, has ability to interact with all levels of employees and maintain confidentiality.
  • You demonstrate strong initiative and drive to complete tasks, enjoy working independently and within teams on multiple tasks or projects simultaneously.
  • You anticipate and proactively adjust for challenges and roadblocks, understanding how/when to provide feedback and when to raise to the right people.
  • You are proficient in MS Office and have experience with SharePoint, Concur and teleconference systems with ability to learn new technologies quickly and easily.

In order to be considered qualified for this role:

You have a minimum of an Associate or BS/BA degree. Minimum of 2+ years of relevant administrative experience and/or training in a fast-paced environment. This role requires the individual to be fully onsite. Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting preferred.

This is a contract position at Regeneron with Magnit Global being the Employer.

To do our best work we need different viewpoints.  Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills.  We strive to ensure that we maintain a positive and enriching work environment for all.

W2 only, no third party solicitation

QUALIFICATION/ LICENSURE :
  • Work Authorization : Green Card, US Citizen
  • Preferred years of experience : 2+ Years
  • Travel Required : No travel required
  • Shift timings: 9 AM to 5 PM
Job Location
Tarrytown, New York
Pay
USD 28.82 - USD 36.92 per hour
CONTRACT DURATION
12 month(s)
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